INFORMATION AND FAQs
If your staff member is away from work for seven consecutive days (including weekends and holidays) due to an illness or injury, they must apply for Short-Term Disability (STD). You can only pay the employee a maximum of five consecutive sick days.
Forms:
The employer must complete the STD EMPLOYER STATEMENT and attach a copy of the employee’s JOB DESCRIPTION. Please note that once you had submitted the scanned copy of the STD form(s), there’s no need to mail the original form(s).
You, as the employer, must provide us with the employee’s actual gross salary from the first of the month until the last day that they had been paid.
NOTE: Please send it electronically via email. The original copy is NOT required in our office.
Emailed the forms to benefits@cisva.bc.ca. Once the employee’s back to work full-time, you must provide us with the exact date that they came back to work and the gross salary they will earn from the first day of their return to work to the last day of the month. For any specific questions or concerns regarding a disability claim, please contact our office.
Maternity & Parental Leave Information
- Check the EI website for new rules and benefit amount.
- Employer Statement
- Employee Statement
- Attending Physician Statement
- MATERNITY MEDICAL REPORT – For school’s use only. Please DO NOT submit this form to the Benefits Office or Disability Office.
The employer must complete the STD EMPLOYER STATEMENT and attach a copy of the employee’s JOB DESCRIPTION. Please note that once you had submitted the scanned copy of the STD form(s), there’s no need to mail the original form(s).
You, as the employer, must provide us with the employee’s actual gross salary from the first of the month until the last day that they had been paid.
NOTE: Please send it electronically via email. The original copy is NOT required in our office.
Email all forms to benefits@cisva.bc.ca. Once the employee’s back to work full-time, you must provide us with the exact date they came back to work and the gross salary they will earn from the first day of their return to work to the last day of the month. For any specific questions or concerns regarding a disability claim, please contact our office.
Information on our Registered Pension Plan
Pension Eligibility/YMPE Amount
FINANCIAL PLANNERS for RCAV PENSION PLAN MEMBERS
Pension Forms:
- APPLICATION FOR MEMBERSHIP IN A REGISTERED PENSION PLAN 35169
- APPLICATION FOR INCREASE TO PENSION CONTRIBUTION
- DESIGNATION OF REVOCABLE BENEFICIARY-TRUSTEE APPOINTMENT
- MEMBER INVESTMENT INSTRUCTION
- CHANGE OF MEMBER INFORMATION
Other Pension Forms:
- LUMP SUM CONTRIBUTION TO A GROUP RETIREMENT PLAN
- APPLICATION FOR MEMBERSHIP IN A RETIREMENT SAVINGS PLAN (RRSP)
- RRSP Transfer Form 35169
- APPLICATION FOR MEMBERSHIP IN TAX-FREE SAVINGS ACCOUNT (TFSA)
Pension Claim Form:
GROUP BENEFITS and PENSION FORMS FOR YOUR EMPLOYEES
NOTE: Email the completed form to benefits@cisva.bc.ca
Employees with a one-year contract and working 20 hours/week must be enrolled on the Benefits.
It is not by the employee’s choice whether they want to join or not.
- Group Benefits only APPLICATION FOR GROUP COVERAGE
- Group Benefits and Pension APPLICATION FOR GROUP COVERAGE and APPLICATION FOR MEMBERSHIP IN A REGISTERED PENSION PLAN 35169 – Open as a Read-only file, enter the required information, print, and sign. Members must sign in ink.
NOTE: For legal purposes, Canada Life requires the member to sign the form in ink. A digital signature is only accepted if the member has physically scribbled their signature – typing the signature with the cursive font is not accepted.
Voluntary/optional Benefits available:
- Guaranteed Approval Voluntary Critical Illness (must be completed within 60 days upon benefits eligibility date)
- Optional Life Insurance
- Voluntary RRSP
- Tax-Free Savings Account
NOTE: Email the completed form to benefits@cisva.bc.ca
Reminder: ALL updates must be reported within 31 days from the date of the change. NO EXCEPTION!
To update information (name, contact details, add/remove dependent, waive extended health and dental coverage, SALARY UPDATE AFTER THE RE-ENROLLMENT PERIOD) for:
GROUP benefits:
- GROUP COVERAGE CHANGE FORM
- CHANGE OF MEMBER INFORMATION – Open as a Read-only file, enter the required information, print, and sign. Members must sign in ink.
To increase pension contribution from 3% TO 7% OR to add, update, remove voluntary pension:
Changing life and pension beneficiary/contingent beneficiary and appointing a trustee:
- GROUP COVERAGE CHANGE FORM
- DESIGNATION OF REVOCABLE BENEFICIARY-TRUSTEE APPOINTMENT – Open as a Read-only file, enter the required information, print, and sign. Members must sign in ink.
To increase pension contribution from 3% or 7% to 8% (15th year of service) or 9% (20th year of service):
- APPLICATION FOR INCREASE TO PENSION CONTRIBUTION member must sign in ink
- VERIFICATION OF PREVIOUS TEACHING EXPERIENCE(for teachers/principals ONLY)
Updating dependent children’s student status (dependent is turning 22 years old and attending full-time in-class post-secondary school):
For employees who had a disabled dependent, please have them complete the:
Employees who are away from work due to illness or injury for 7 consecutive days (including weekends and holidays) MUST apply for disability benefits. The employee must fill out the EMPLOYEE STATEMENT and have their doctor to complete the PHYSICIAN STATEMENT
The employee has the option of submitting their completed form directly to CANADA LIFE, or to our office.
- The employer must complete the STD EMPLOYER STATEMENT and attach a copy of the employee’s JOB DESCRIPTION Please email the completed form to benefits@cisva.bc.ca.
- You as the employer must provide us with the employee’s actual gross salary from the first of the month, until the last day that they had been paid.
NOTE: Once the employee’s back to work full-time, you must provide us with the exact date that they came back to work and the gross salary that they will earn from the first day of their return to work to the last day of the month. The Benefits Administration Office will not ask for the information. YOU ARE RESPONSIBLE TO GIVE IT TO OUR OFFICE. For any specific questions or concerns regarding a disability claim, please contact our office.
All women in our system are entitled to the STD Maternity Benefit once they gave birth. You must give the employee the following forms:
- The member can submit the EMPLOYEE and the ATTENDING PHYSICIAN STATEMENT directly to CANADA LIFE or our office.
- MATERNITY MEDICAL REPORT – the medical report is for the school’s use only; do not send this form to GWL or our office.
You must complete the STD EMPLOYER STATEMENT and attach a copy of the employee’s JOB DESCRIPTION – MUST be email to benefits@cisva.bc.ca. Please note that once you had submitted the scanned copy of the STD form(s), there’s no need to mail the original form(s).
TOP-UP CALCULATOR:
All maternity leaves are different. If you have specific questions or concerns regarding maternity leave or top-up benefits, please contact our office. YOU MUST ALSO PROVIDE A COPY OF THE MATERNITY LEAVE REQUEST FORM TO THE BENEFITS ADMINISTRATION OFFICE.
NOTE: Email the completed form to benefits@cisva.bc.ca
- To remove a member under your account (transfer of employment, retirement, or termination of employment), complete the:
- To convert group life insurance to a private policy, complete the:
Employees who had previously waive their extended health and/or dental coverage who would like to have dual coverage (not losing the spousal coverage) will be considered as a late applicant and will have to be subjected to the approval of CANADA LIFE ASSURANCE CO.
NOTE:
Dental coverage for an approved late applicant will be limited.
- Once approved, the employee and dependents have limited coverage of $250 for the first 12 months after the approval date.
Extended health for an approved late applicant is effective immediately after the approval date.
- Approval for extended health coverage is not guaranteed.
- Canada Life will approve the application based on the employee and the dependents medical insurability.
Please refer to our booklet for coverage information. DO NOT SEND THE FORMS TO CANADA LIFE DIRECTLY. Email the completed form to benefits@cisva.bc.ca.
Late applicants must complete the following forms:
NOTE: Email the completed form to benefits@cisva.bc.ca
GROUP COVERAGE CHANGE FORM must be submitted to our office to change their benefit class and to indicate if the employee will keep extended health and dental while they are on leave.
GROUP COVERAGE CHANGE FORM when they return to work and to re-instate their benefit class and benefits.
If the return to work is not the first day of the month, make sure that the gross salary from the first day they return to work until the last day of that month is indicated on the form (this is for employees who have a pension).
For employee new to Canada – does not have MSP coverage.
The Welcome Plan is a temporary supplementary group plan of insurance that provides essential basic healthcare coverage for newcomers, returning Canadian residents and their families, or employees who had an expired Provincial Health Plan. Welcome Plan benefits are available as long as the employee meets all eligibility requirements. To be eligible under the Welcome Plan, the employee must be covered under the Extended Health plan; they must legally reside in a Canadian province or territory. They must not be eligible for coverage under a federal or provincial government health plan (i.e., MSP) because they do not satisfy the residency requirement in their province or territory of residence.